Last updated: November 3, 2022
We collect and use personal information to respond to inquiries on our website, to provide our clients with the services for which they hired us, and to provide event invitees, attendees, sponsors, and others with the ability to take part in said services. Specifically, we use your information to help you complete a transaction or order, to register for and facilitate your participation in our clients’ events, to record audio/visual content, to communicate event information to you, to deliver products and services to you, to bill you for products or services you purchased, and to provide ongoing service and support. Occasionally we may use your information to contact you in the case of an issue with your use of our services.
2. Personal Information
“Personal information” means any information we collect that identifies, relates to, describes, or is capable of being associated with, a particular individual. The types of personal information that we collect include (but are not limited to):
- Identification information, such as name, email, mailing address, phone number, passport number, driver's license number, or state ID number.
- Financial information, such as your credit card number or debit card number.
- Employment information, such as where you are currently employed and your job title.
- Event information, such as travel information, accommodation information, attendance information, swag information (e.g., clothing size), accessibility preferences, and food preferences.
3. Choice and Consent
If information that was previously collected is to be used for purposes not previously identified in the privacy notice, or if new information is collected, the new purpose will be documented, you will be notified, and your consent for this use of information will be sought.
4. Children Under the Age of 13
Our websites are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are under13, do not use or provide any information on our websites or through any of their features, register on the websites, use any of the interactive or public comment features of the websites, or provide any information about yourself to us, including your name, address, phone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information.
If you believe we might have any information from or about a child under 13, please contact us at firstname.lastname@example.org.
5. California Residents Under the Age of 16
California residents under 16 years of age may have additional rights regarding the collection and sale of their personal information. Please see “Your CaliforniaPrivacy Rights” below for more information.
6. Collecting Information
- Session Cookies: Some cookies operate from the time you visit a website to the end of that particular web-browsing session. These cookies expire and are automatically deleted when you close your internet browser. These cookies are called “session” cookies. We use only session cookies on our event registration websites.
- Persistent cookies: Some cookies will stay on your device between browsing sessions – they do not expire when you close your browser. These cookies are called “persistent” cookies. The length of time a persistent cookie stays on your device varies from cookie to cookie. We use persistent cookies on certain tools for our clients such as Agenda Builder and the Event Resource Center to be able to allow visitors to automatically log into those applications.
- Right to reject cookies: You may elect not to accept cookies by changing the designated settings on your web browser. However, not utilizing cookies may prevent you from using certain functions and features of websites.
8. Use and Retention of personal information
We will retain your personal information only for as long as it is needed to provide you services. If you wish to request that we no longer use your personal information to provide you services, contact us as provided below. We will retain, use and disclose your information as necessary to comply with our legal, ethical, or document retention obligations, resolve disputes, and enforce our agreements, and any request to delete personal information is subject to these obligations.
9. Disclosure of Personal Information to Third Parties
We may also disclose personal information and the content of communications in order to: (1) comply with applicable law or respond to lawful requests or legal process; or (2) act in good faith to protect the rights or property of our business, employees, suppliers or customers.
10. Your California Privacy Rights
If you are a California resident, California law may provide you with additional rights regarding our use of your personal information. To learn more about your California privacy rights, visit our CCPA Privacy Notice for California residents.
11. Your Nevada Privacy Rights
Nevada residents who wish to exercise their sale opt-out rights under Nevada RevisedStatutes Chapter 603A may submit a request to this designated address: email@example.com. However, please know we do not currently sell data triggering that statute's opt-out requirements.
12. Your European Privacy Rights
If you are a resident of the European Union, European Union’s General DataProtection Regulation (“GDPR”) may provide you with additional rights regarding our use of your personal information. To learn more about your European Union privacy rights, visit our GDPR Privacy Statement for EU residents.
13. Security of Personal Information
We will take reasonable efforts to secure the personal information you choose to provide us. To protect the privacy of any personal information you may have provided, we employ Internet firewalls, intrusion detection, anti-virus protection, and network monitoring, and Secure Socket Layer (SSL) or similar network encryption. If a password is used to help protect your accounts and personal information, it is your responsibility to keep your password confidential.
14. Accuracy of Personal Information
We strive to keep your personal information accurate. We have implemented technology, management processes and policies to maintain data integrity. However, though we have implemented these steps, you are responsible for ensuring the accuracy of your personal information when you provide it to us.
15. Access to Personal Information
We will provide you with access to your personal information when reasonable, or in accordance with applicable laws, including making reasonable effort to provide you with online access and the opportunity to change your information. To protect your privacy and security, we will take steps to verify your identity before granting access or making changes to your personal information. To access and/or correct information, you can do so online or notify us as provided below.
16. Links to Non-Opus Websites
17. Monitoring and Enforcement
18. Communication to Individuals
19. Concerns or Complaints
Legal Department, Opus Agency
9000 SW Nimbus Avenue
Beaverton, OR 97008