Opus Agency
Privacy Policy
Last updated: November 3, 2022
Opus Solutions, LLC dba Opus Agency and its subsidiaries and affiliates (“Opus”, “we”, “us”, “our”) respect the privacy of individuals who may choose to provide their personal information to us. We recognize the need for appropriate protections and management of personal information that you provide to us. This Privacy Policy will assist you in understanding what types of information we may collect, how that information may be used, and with whom the information may be shared.
This Privacy Policy applies to information collected by us through websites owned or controlled by us or related to our services that display or link to this statement.
1. Purpose
We collect and use personal information to respond to inquiries on our website, to provide our clients with the services for which they hired us, and to provide event invitees, attendees, sponsors, and others with the ability to take part in said services. Specifically, we use your information to help you complete a transaction or order, to register for and facilitate your participation in our clients’ events, to record audio/visual content, to communicate event information to you, to deliver products and services to you, to bill you for products or services you purchased, and to provide ongoing service and support. Occasionally we may use your information to contact you in the case of an issue with your use of our services.
2. Personal Information
“Personal information” means any information we collect that identifies, relates to, describes, or is capable of being associated with, a particular individual. The types of personal information that we collect include (but are not limited to):
- Identification information, such as name, email, mailing address, phone number, passport number, driver's license number, or state ID number.
- Financial information, such as your credit card number or debit card number.
- Employment information, such as where you are currently employed and your job title.
- Event information, such as travel information, accommodation information, attendance information, swag information (e.g., clothing size), accessibility preferences, and food preferences.
3. Choice and Consent
Your decision is voluntary to provide personal information through our websites or the websites of our clients where this Privacy Policy is linked. However, if you do not provide the personal information requested, you may not be able to proceed with the activity or receive the benefit for which the personal information is being requested. You can always unsubscribe or choose not to receive communications from us by following the specific instructions in the email you receive or by notifying us as provided below.
If information that was previously collected is to be used for purposes not previously identified in the privacy notice, or if new information is collected, the new purpose will be documented, you will be notified, and your consent for this use of information will be sought.
If you submit any personal information relating to another person to us or to our service providers in connection with our websites or the websites of our clients where this Privacy Policy is linked, you represent that you have the authority to do so and permit us to use the information in accordance with thisPrivacy Policy.
4. Children Under the Age of 13
Our websites are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are under13, do not use or provide any information on our websites or through any of their features, register on the websites, use any of the interactive or public comment features of the websites, or provide any information about yourself to us, including your name, address, phone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information.
If you believe we might have any information from or about a child under 13, please contact us at security@theopusgroup.com.
5. California Residents Under the Age of 16
California residents under 16 years of age may have additional rights regarding the collection and sale of their personal information. Please see “Your CaliforniaPrivacy Rights” below for more information.
6. Collecting Information
We gather two types of information from users of our websites and our clients’ websites linking to this Privacy Policy: (1) data that users provide voluntarily, and (2) non-personally identifiable and anonymous, aggregated information which we gather through existing web technologies or from our clients or other third parties.
Such data may include IP address, browser type and version, operating system, domain name, website pages visited, links clicked, and email open data. This data is used to tally page views as well as to gather demographic information about users of our sites and our clients’ websites linking to this Privacy Policy.
7. Cookies
We also use cookies on our websites and our clients’ websites linking to thisPrivacy Policy. Cookies are identifiers that can be sent from a website via your browser to be placed on your computer’s hard drive. Thereafter, as you navigate the website, a message is sent back to the web server by the browser accessing the website.
- Session Cookies: Some cookies operate from the time you visit a website to the end of that particular web-browsing session. These cookies expire and are automatically deleted when you close your internet browser. These cookies are called “session” cookies. We use only session cookies on our event registration websites.
- Persistent cookies: Some cookies will stay on your device between browsing sessions – they do not expire when you close your browser. These cookies are called “persistent” cookies. The length of time a persistent cookie stays on your device varies from cookie to cookie. We use persistent cookies on certain tools for our clients such as Agenda Builder and the Event Resource Center to be able to allow visitors to automatically log into those applications.
- Right to reject cookies: You may elect not to accept cookies by changing the designated settings on your web browser. However, not utilizing cookies may prevent you from using certain functions and features of websites.
8. Use and Retention of personal information
We will retain your personal information only for as long as it is needed to provide you services. If you wish to request that we no longer use your personal information to provide you services, contact us as provided below. We will retain, use and disclose your information as necessary to comply with our legal, ethical, or document retention obligations, resolve disputes, and enforce our agreements, and any request to delete personal information is subject to these obligations.
We may share personal information with our clients or suppliers to the extent needed to deliver a product or service or otherwise to enable a business transaction. We may also process personal information about our clients’ customers on their behalf when providing services to our clients. In these situations, it is our clients (not us) who decide the reason for which the original information will be processed. For details of how this information will be used and protected, please refer to the privacy policy of our client on whose behalf you submitted your personal information. A link to this policy will be provided where applicable.
9. Disclosure of Personal Information to Third Parties
Third-party service providers and suppliers receiving personal information are expected to apply privacy and security protection that is consistent with this Privacy Policy. These third parties are authorized to use your personal information only for the purpose it was originally intended or as required or permitted by applicable law. Unless otherwise dictated by law or agreement, we are not responsible for any improper use by such parties; however, we will take remedial action in response to misuse of personal information by a third party to whom such information has been transferred.
We may also disclose personal information and the content of communications in order to: (1) comply with applicable law or respond to lawful requests or legal process; or (2) act in good faith to protect the rights or property of our business, employees, suppliers or customers.
10. Your California Privacy Rights
If you are a California resident, California law may provide you with additional rights regarding our use of your personal information. To learn more about your California privacy rights, visit our CCPA Privacy Notice for California residents.
11. Your Nevada Privacy Rights
Nevada residents who wish to exercise their sale opt-out rights under Nevada RevisedStatutes Chapter 603A may submit a request to this designated address: security@theopusgroup.com. However, please know we do not currently sell data triggering that statute's opt-out requirements.
12. Your European Privacy Rights
If you are a resident of the European Union, European Union’s General DataProtection Regulation (“GDPR”) may provide you with additional rights regarding our use of your personal information. To learn more about your European Union privacy rights, visit our GDPR Privacy Statement for EU residents.
13. Security of Personal Information
We will take reasonable efforts to secure the personal information you choose to provide us. To protect the privacy of any personal information you may have provided, we employ Internet firewalls, intrusion detection, anti-virus protection, and network monitoring, and Secure Socket Layer (SSL) or similar network encryption. If a password is used to help protect your accounts and personal information, it is your responsibility to keep your password confidential.
14. Accuracy of Personal Information
We strive to keep your personal information accurate. We have implemented technology, management processes and policies to maintain data integrity. However, though we have implemented these steps, you are responsible for ensuring the accuracy of your personal information when you provide it to us.
15. Access to Personal Information
We will provide you with access to your personal information when reasonable, or in accordance with applicable laws, including making reasonable effort to provide you with online access and the opportunity to change your information. To protect your privacy and security, we will take steps to verify your identity before granting access or making changes to your personal information. To access and/or correct information, you can do so online or notify us as provided below.
16. Links to Non-Opus Websites
Opus websites may provide links to third-party websites for your convenience and information. If you access those links, you will leave the Opus website. We do not control those sites or their privacy practices, which may differ from ours. We do not endorse or make any representations about third-party websites. The personal information you choose to give to unrelated third parties is not covered by this Privacy Policy. We encourage you to review the privacy policy of any company before submitting your personal information.
17. Monitoring and Enforcement
Adherence to this Privacy Policy is overseen by our Information Security team, which enforces the policies enumerated above with regard to any qualifying data.
18. Communication to Individuals
If you have questions regarding our compliance with this Privacy Policy you should contact us as provided below.
As we provide more services on our websites and as privacy laws and regulations evolve, it may be necessary to revise or update our Privacy Policy without notice. You can determine if this Privacy Policy has been revised since your last visit by referring to the last updated legend at the top of this page. You are encouraged to refer back to this page regularly and also prior to providing any personal information via our websites.
19. Concerns or Complaints
Email: security@theopusgroup.com
Phone: 971-223-0777
Address:
Legal Department, Opus Agency
9000 SW Nimbus Avenue
Beaverton, OR 97008
USA